Version Identity: 2.0 Date: 23.01.2025
Littleton Chambers is a barristers’ chambers that supplies legal services.
This policy applies to information obtained through this website and how we use it, including for the purposes of marketing.
Other specific policies are applied by Littleton Chambers where your relationship with Littleton Chambers is any of those set out below. The applicable privacy notice will be provided on application. The relationships are:
This policy explains when and why we collect personal information through the website and for marketing, how we use it, the conditions under which we may disclose it to others and how we keep it securely. We are committed to protecting and respecting your privacy.
What information do we collect?
We may collect the following information:
Cookies
Cookies are small text files placed on a website visitor’s computer or device, which identify it to our server. Cookies do not identify individual users, only the computer used. They are widely used in order to make websites work more efficiently, as well as to provide certain information to the owners of the site. More information can be found in our cookie policy.
How do we use your personal data?
We use your personal data for the following purposes:
Littleton Chambers complies with its obligations under the GDPR:
What is the legal basis for processing your personal data?
Littleton Chambers may retain your contact details in accordance with its legitimate interests:
How does the Controller protect data?
Littleton Chambers takes the security of personal data seriously and has put in place physical, electronic and managerial controls to try to ensure that personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by the employees or agents of Littleton Chambers in the performance of their duties. Information collected from you when you contact us may be shared internally with barristers, clerks and other staff. Third-party staff such as IT service and business administration service providers may have access to the data if it is necessary in the performance of their supporting role for Littleton Chambers.
Littleton Chambers may disclose your personal information:
How long do we keep your personal data?
Personal data will be retained for as short a period as possible and the retention period may vary from one piece of information to another. It will also take into account our need to meet any legal, statutory and regulatory obligations. In all cases the need to use your personal information will be reassessed on a regular basis and information which can be destroyed because it is no longer required will be disposed of effectively and securely.
Further processing
If we wish to use your personal data for a new purpose, not covered by this privacy notice, we will provide you with a new notice setting out the relevant purposes and processing conditions, prior to undertaking any new processing.
Data subject rights
Any data subject has a number of rights. They may:
To exercise any of these rights, the data subject should please contact Felicity Schneider, Administration Director, email: fschneider@littletonchambers.com or DDI: 020 7797 8624.
This Notice is intended to be compliant with GDPR.
Application of this Notice to Clients and others
This Notice applies to clients, prospective clents or other third party professional contacts such as solicitors, opponents, judges, arbitrators, mediators and expert witnesses: the expression “client” should be read to include each of these categories of person.
Data Controllers
The Data Controller in this policy (the “Controller”) is the barrister who has been instructed, or who it is proposed may be instructed, who receives instructions (“Instructions”) for those purposes (“Carrying Out Instructions”) containing personal information. In the normal course of a barrister’s practice, the barrister and not Littleton Chambers is the data controller under data protection legislation.
What information does the Controller collect?
All information provided to the Controller in connection with Carrying Out Instructions is collected by the Controller, whether provided by the client, the client’s solicitor or other advisors, other parties to litigation or others related to the subject matter of the Instructions.
The Controller may, depending on the scope of the Instructions, collect and process a range of personal information including:
The Controller may collect this information in a variety of ways. For example, data might be collected and obtained from information provided at the start of or during Carrying Out Instructions; from court hearings and discussions with other parties to litigation; from correspondence; or through interviews or other meetings; from passports or other identity documents for the purpose of for example anti-money laundering regulations.
Data will be stored in a range of different places, including in the Controllers’ management systems and in other IT systems (including the Controller’s email system). Data will also be stored on the management systems of Littleton Chambers.
Why does the Controller process personal data?
The Controller needs to process data in order to carry out your Instructions and to ensure that the Controller’s practice is managed competently and efficiently having regard to the obligations of the Controller to the court, other parties to litigation, under the Bar Standard Board’s Code of Conduct, and to satisfy any other regulatory requirement.
The legal bases for this processing are as follows:
The Controller also has a legitimate interest in processing personal data before, during and after the end of a client’s relationship with the Controller. Processing personal data arising out of Instructions allows the Controller to Carry Out Instructions and fulfil other professional obligations that arise including:
Some special categories of personal data, such as information about health or medical conditions, is processed to carry out reasonable adjustment obligations. These categories of information and information such as ethnic origin, sexual orientation, religion or belief and trade union membership may also be processed where necessary for the Carrying Out of Instructions.
Who has access to data?
Information collected from or otherwise arising from the Carrying Out of Instructions may be shared internally with clerks, pupils and mini pupils. Limited information collected from or otherwise arising from the Carrying Out of Instructions may also be shared on occasion internally with senior Chambers management and marketing.
Third-party IT staff may have access to the data if it is necessary in the performance of their supporting role for the Controller.
The Controller also shares limited information with third parties who process data on its behalf, including IT service and business administration service providers, and in connection with bank transfers and accountancy requirements.
In all circumstances the data will be subject to confidentiality arrangements, save when required to properly Carry Out Instructions or comply with regulatory obligations.
Transfer of data outside the EEA
The Controller will not transfer your data to countries outside the European Economic Area (EEA), unless:
The circumstances in which a barrister as data controller may transfer personal data outside the EEA are as follows:
How does the Controller protect data?
The Controller takes the security of personal data seriously. The Controller and Littleton Chambers have internal policies and controls in place to try to ensure that personal data is not lost, accidentally destroyed, misused or disclosed, and is not accessed except by the employees of Littleton Chambers in the performance of their duties. Please see Littleton Data Protection Policy.
Where the Controller engages third parties to process personal data on its behalf, it does so on the basis of written instructions, under a duty of confidentiality and under obligations to implement appropriate technical and organisational measures to ensure the security of data.
For how long does the Controller keep data?
Personal data will be retained for as short a period as possible and the retention period may vary from one piece of information to another. It will also take into account our need to meet any legal, statutory and regulatory obligations. In all cases the need to use your personal information will be reassessed on a regular basis and information which can be destroyed because it is no longer required will be disposed of effectively and securely.
Data subject’s rights
Any data subject has a number of rights. They may:
To exercise any of these rights, the data subject should please contact Felicity Schneider, Administration Director, email: fschneider@Littletonchambers.com or DDI: 020 77978624.
If a data subject believes that the Controller has not complied with their data protection rights, they can complain to the Information Commissioner’s Office (ICO). The ICO’s website is: www.ico.org.uk. The ICO’s telephone number is 0303 123 1113.
What if a client does not wish to provide personal data?
Certain information, such as contact details, client details, regulatory and insurance details, have to be provided to enable the Controller to carry out its obligations to its client. If a client does not provide other information in support of the Carrying Out of Instructions, this may hinder the Controller’s ability efficiently to Carry Out the Instructions.
This Notice is intended to be compliant with the UK GDPR.